Terms and Conditions
At the time of booking we ask you to read through our terms and conditions carefully, and confirm that you accept them using the Agreement form below.
- Booking Terms
All associated costs are based on dinners of 25 guests or more and are normally expected to start no later than 7.30pm with a strict curfew of 11pm. Numbers and timings will be agreed at the time of booking and are confirmed on the Agreement form below.
All Charges include table linen, candles and use of the Dining Hall. Lecture Hall use is included if pre-dinner drinks are booked as part of your event.
Should you wish to have a seating plan, place cards must be delivered to us no later than 48 hours before your event. We are unable to provide place-cards ourselves.
Once you have confirmed a date, your booking is provisional. Bookings are only considered fully confirmed once:
- Deposit is paid
- Pre-orders and allergen form has been sent
- Terms and Conditions form has been completed and sent
- Payment Terms
- 20% non-refundable deposit payable two weeks before event
- Balance to be invoiced the day after the event, including 12.5% service charge.
- Final bill payable up to 1 week after the event.
- Cancellations Policy
Cancellations must be sent in writing in order for them to be recognised.
In the event that Ridley Hall has to cancel the event
We reserve the right to cancel the event in the event of circumstances beyond our control that result in us having to cancel it. In the case of any such cancellation, we will inform you at the earliest opportunity and refund you in full.
Cancellations (by you) prior to two weeks before the event date
For cancellations up to two weeks before the event, there will be no charge. Please contact us prior to two weeks before the event date to inform us of your cancellation.
Cancellations before the day and up to two weeks before the event date
Due to costs incurred in preparations for the event, we are unfortunately not able to offer full refunds for events cancelled during the two weeks preceding the event. Your deposit will therefore be retained.
A non-refundable deposit of 20% of your booking will be charged and payable no later than 2 weeks before the event date.
We require final food pre-orders no later than 2 weeks before the event date. You will also be asked to complete an allergy form to send with your orders. We also ask for a wine and drinks pre-order, but additional stock will be available on the night. Pre-orders should be sent to Howard Milton.
Guests must choose one meat/fish & one vegetarian starter option, one meat/fish and one vegetarian main course option, and one dessert. Guests with any dietary requirements other than vegetarian will be catered for separately and can be discussed with our Catering team in advance.
- Guest Conduct
We are a theological college, with students and staff residents on-site. We ask that, whilst entering and leaving the venue, you respect this by keeping noise to a minimum.
Excessive alcohol consumption is not permitted. We are a non-smoking venue, all smoking (including vapes) must take place outside our gates.
Anyone behaving inappropriately will be asked to leave.